Microfiche and Microfilm Document Scanning
TrustFlow Digital Solutions brings the unique and proven expertise necessary to successfully convert high-volumes of historical microfiche and microfilm data for clients in highly-regulated industries.
Who we help
We digitize microfiche and microfilm data for insurance companies, financial organizations and healthcare clients of all sizes. Our deep understanding of unique compliance requirements and sector-specific experience with large-scale insurance companies positions TrustFlow Digital Solutions as a long-term, trusted vendor partner.
TrustFlow's team is thorough and committed. They were able to repair a significant number of our microfiche cards, saving archived data that would have otherwise been lost.
Why choose TrustFlow Digital Solutions for your microfiche or microfilm conversion project?
Our scanning specialists are experienced with clients in a variety of highly-regulated sectors. We deliver on complex digitization project requirements, ensuring a comprehensive quality review (QR) protocol—using a combination of automated software and human validation—before the finished images are uploaded for client use.
We also offer exception handling and scan-on-demand services while projects are in process, enabling customers to request and receive a digital version of any microfiche or microfilm image not yet scanned and indexed. TrustFlow Digital Solutions' team typically delivers any requested scan-on-demand files to the customer within 24 hours. Our staff is trained to adhere to any and all confidentiality requirements, and a file destruction service is available if selected by the client.
Helping businesses become paper free
Why businesses invest in microfiche and microfilm scanning and digitization
Reduction in costs
The cost of maintaining space for large volumes of physical records can impact businesses financially. Investing in bulk document scanning of archived microfiche and microfilm will reduce the amount of space required to store physical documents.
Digitized documents are available instantaneously to customers and staff and can be shared and viewed easily and simultaneously. Digitized images become ‘text searchable’ with our OCR capability meaning you can find the information you need with a simple search.
Digitization of microfiche and microfilm results in a secure inventory of your business and customer data. Bulk document scanning also protects your business from losing information or files due to physical damage or destruction of the original microfiche and microfilm.
Physical documents can only be accessed by the person holding the document. In today's digital world, remote file access and document sharing is a key to streamlined business processes and a seamless customer experience.
Security and compliance
Digitizing microfiche and microfilm enables data to be protected from unauthorized access. Highly-regulated industries are required to maintain customer and business records over many years, and a digitization strategy ensures compliance and vital data security.
Quality review and control
Our 100% quality control (QC) and quality review (QR) protocol use a combination of automated software and human validation before finished images are sent to customers each day.
Bulk document scanning is just one element of our comprehensive digitization service
Bulk microfiche and microfilm document scanning is just one service we offer as part of our suite of digital transformation solutions. Depending on your business needs and your point on the digital transformation curve, you may require one or more services to achieve your goals and streamline your operational processes. Take a look at some of our related services.
The TrustFlow Digital Solutions approach to document scanning
Your business requirements are discussed and assessed in order to provide the most efficient and cost-effective options
The documents to be scanned are collected from your premises and transported by vetted drivers in highly secure and tracked vehicles
The documents are checked in and subsequently barcoded which will allow you to access and track your data electronically at all times. At this point, the documents are also prepared for scanning.
All documents are compliantly scanned in accordance with regulatory requirements using the latest, state of the art scanning machines
Digitized information undergoes a strict quality review and quality assurance process, in accordance with your document retention policy
Data is stored in a secure hosted document management platform and can also be delivered to your core systems for access
Upon project completion, we can securely and compliantly destroy original documents and files if desired by the client
The insurance sector is one of the most competitive business environments. To survive in such a quickly evolving market, insurers must be exceptionally efficient, deliver an enhanced customer experience, operate at the lowest possible costs and comply with complex regulations. We have deep industry knowledge in the insurance sector and have handled document storage, digital mailrooms, claims processing, outbound communications (print and mail) and more for nearly four decades.
Reduction in claims cycle
We adhere to the strictest compliance and secure data handling standards to serve payors and providers. Digital mailrooms and intelligent data extraction in the healthcare sector can unlock powerful patient care and financial insights.
One billion +
Medical record images scanned
We have helped some of the most prominent companies in the financial sector reduce their paper handling costs, meet regulatory compliance requirements, mitigate expensive real estate costs and provide high-quality customer service. We streamline Accounts Payable (AP) processing, outbound print and mail communications, and digital transformation initiatives in this highly-regulate sector. Ask us about our Designated Third Party (D3P) IT compliance solutions to adhere to the Securities Exchange Commission (SEC) Rule 17a-4(f)(3)(vii) requirement.