Organizations in every industry must be compliant when collecting, storing, and processing confidential and/or business-critical documents. As shared services models and remote work becomes more widespread across all industries, digital ways of working are key to bridging physical and geographical gaps.
Managing, storing and protecting archived paper records and backfile storage systems isn't just cumbersome and inefficient, it can expose your business to actual risk. If the only copies of important business, patient, employee or customer records are tucked away in physical form, extreme weather events like hurricanes or tornadoes or unanticipated accidental fires and theft are very plausible scenarios.
Bulk document scanning — or digitization — of archived records is an important step towards managing risk, ensuring compliance and enabling accessibility. We digitize hundreds of millions of documents annually and specialize in high-volume and complex bulk document scanning requirements for insurance companies, health systems, government entities and financial organizations. Read our "Guide to Document Scanning" to better understand the ins and outs of digitizing your paper, microfiche and microfilm archives.
Information is one of your most valuable assets. Security and integrity of information are crucial.
With real-time visibility to digitized documents and the ability to retrieve documents not yet digitized through a scan-on-demand model, our staff is committed to delivering a solution that works for you, your team and your business.
We confidently handle large-scale bulk document digitization demands and deliver scalable, timely results for clients of all sizes.
Why invest in digitizing your archived documents?
Reduction in costs
Cost of maintaining space and storing physical records can impact businesses financially. Investing in bulk document scanning will mean switching physical documents with digitized ones—drastically reducing the cost of underutilized office space.
Digitized documents are available instantaneously to staff, can be shared easily and reviewed simultaneously. Digitized images can be made ‘text searchable’ with our OCR capability meaning you can find the information you need with a simple search.
Document digitization provides a vital inventory of your business, customer and/or patient data. Document safeguards, retention rules and access tracking can be applied at file level, ensuring your organization is fully compliant with HIPAA or other sector-specific regulations.
Physical documents are at risk of loss and deterioration—all of which can affect operations. When documents have been digitized, they are accessible to those who need it when they need it.
Security and compliance
Paper records can be lost, damaged or stolen, and it is difficult to trace who has access to the information in paper form. Without appropriate security and compliance measures, businesses are at risk.
Quality review and control
Our tested-and-true quality control (QC) and quality review (QR) protocol ensure the delivery of the digitized documents our customers need and expect.
Once your physical documents — whether they are paper, microfiche or microfilm — have been converted to digital or you’ve moved to a paperless back office, you’ll still receive paper documents and emails from customers and suppliers. We'll help you stay on the digital path with day-forward solutions like a digital mailroom.
With a digital mailroom and workflow solution, our team will receive and process inbound physical or digital mail, automate all data capture and information extraction, and then classify and route relevant information within your existing systems.
Bulk document scanning is a critical element of an enhanced digitization strategy.
Many of our clients face similar pain points and have done a good amount of independent research on digital initiatives before reaching out to us.
Because our services encompass the entire lifecycle of communications — from composition, printing and mailing to inbound digital mailrooms, digitization, data extraction, automated workflows and secure document hosting and destruction — we're always available for a consultation call to help you determine the best match for your existing systems, budget, timeline and longer-term goals.
The insurance sector is one of the most competitive business environments. To survive in such a quickly evolving market, insurers must be exceptionally efficient, deliver an enhanced customer experience, operate at the lowest possible costs and comply with complex regulations. We have deep industry knowledge in the insurance sector and have handled document storage, digital mailrooms, claims processing, outbound communications (print and mail) and more for nearly four decades.
reduction in claims cycle
We adhere to the strictest of compliance and secure data handling standards to serve payor and providers. Digital mailrooms and intelligent data extraction in the healthcare sector can unlock powerful patient care and financial insights.
1 billion +
medical record images scanned
We have helped some of the most prominent companies in the financial sector reduce their paper handling costs, meet regulatory compliance requirements, mitigate expensive real estate costs and provide high-quality customer service. We streamline Accounts Payable (AP) processing, outbound print and mail communications, and digital transformation initiatives in this highly-regulate sector. Ask us about our Designated Third Party (D3P) IT compliance solutions to adhere to the Securities Exchange Commission (SEC) Rule 17a-4(f)(3)(vii) requirement.
invoices processed per year
Recommends "Buyer's Guide: 10 Crucial Questions to Ask Your Document Scanning Vendor"
Identify a document scanning vendor that can safely, compliantly and effectively handle your document scanning requirements and deliver as promised is crucial to your project's success. We've compiled a list of 10 questions any reputable document scanning partner should be able to answer easily.